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NCR / CAPA Log Template

Printable non-conformance report with corrective and preventive action fields. ISO 9001-compatible structure. Built from the same template that runs inside QUALIFI ($79/mo).

What's on the form

  • NCR identification — NCR number, date, product, lot, severity
  • Description — what was found, where, who found it
  • Containment — immediate action taken
  • Root cause analysis — 5-why or fishbone summary fields
  • Corrective action — fix for this occurrence
  • Preventive action — fix to stop recurrence
  • Verification — how/when CAPA was confirmed effective
  • Sign-off — quality manager + approver

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Why we made this

Most shops we've talked to keep NCRs in a paper binder or an Excel sheet. Both work until an auditor asks for records from 18 months ago and someone spends a day pulling them. The data is fine — the retrieval is the pain.

This template covers the ISO 9001 8.7 (Control of Nonconforming Outputs) and 10.2 (Nonconformity and Corrective Action) clauses. It's not a replacement for a real QMS, but it's a clean starting point for shops just getting their quality system off the ground.

Free. Same structure runs inside QUALIFI ($79/mo) with searchable history, supplier scorecards, and SPC charting.

Tired of the paper binder?

QUALIFI runs digital NCR/CAPA workflows for $79/mo flat. Searchable in seconds, supplier scorecards, ISO 9001-friendly audit trail.